New Games

New games have dropped on the “Create” section: Crossword, Hangman, and Connect 4! Play with friends or against a computer 🎮

Care Tasks

Kibu is extending its person-centered documentation into Care Tasks, a system that aims to combine every record, whether scheduled or ad-hoc, that reasonably falls outside of a daily Service Record.

Care Tasks combine Kibu’s existing eMAR, Quick Forms, and a new input method: Scheduled Quick Forms. This is all part of our vision to allow any scheduled or ad-hoc data point to be easily recorded in Kibu while maintaining an intuitive staff input experience. All four of the buckets would qualify as a Care Task in Kibu:

Care Tasks can be recorded by Staff via “Care Tasks” on the left sidebar, a member’s “Care Tasks” tab, or a group’s “Care Tasks” tab. The latter two can be used for back office analytics.

On a member's profile, Care Tasks displays a monthly view where coordinators can see every scheduled item at a glance, filter between eMAR and Quick Forms, and export or print records. Here is also the to “+ Add” a scheduled Quick Form or Medication to track for that member.

On the group page, Care Tasks provides a daily operational view. Staff select a date and see all members' tasks organized by time buckets (e.g., 8:00 AM, 12:00 PM), making med passes and quick form rounds easy to work through. PRN medications are available in a dedicated area:

Talk to your Customer Success rep today about Care Tasks and the best way to set them up for your org.

Service Records Upgrade

Service Records have been completely rebuilt with a new design focused on clarity and speed.

The new drawer uses a card-based layout — attendance, time tracking, notes, and documentation each have their own section. The timeline panel can be toggled independently, and documentation fields now auto-save as you type. The Magic Pen AI assistant has been rebuilt with a new algorithm, preview, and review flow, so staff can review AI-generated content before it's saved.

The service records table has also been updated with a new layout- optimizing for different screens and speed.

Staff Training Records

Organizations can now define training records and track staff compliance directly in Kibu.

Admins create training records in Settings, assign them to staff, and monitor completion from a new Mission Control dashboard that can be viewed by training or by staff member. Bulk actions make it easy to mark trainings complete, assign staff, or flag records as outdated.

Training Records also support compliance enforcement — organizations can configure trainings to block actions like signing service records or administering medications until the required training is complete. Staff see their assigned trainings on a dedicated review page.

Digital Signatures on Forms

Forms now support digital signatures with a full audit trail.

When signatures are enabled on a Form, staff can sign forms directly in Kibu. Signed Forms automatically lock and mark as complete. If a signed form is later edited, all signatures are invalidated and the form reverts to in-progress, ensuring the signature always reflects the current data. Forms without signatures enabled can be manually marked as complete.

All the Small Things

• Added Hangman, Connect 4, and Heads Up as new activities in the “Create” hub

• Added a global Acknowledgements Mission Control view for tracking all life plan acknowledgements across the organization

• Improved the File Manager with easier navigation and virtual folders that show all of a member's files in one place (fact sheets, appointments, quick notes, etc.)

• Added support to rotate and crop profile pictures when uploading

• Added support to reactivate a deactivated member

• New organizations now get a default group created automatically

• Changed default payment option to monthly billing

• Improved the #livestream-join-log to notify when an instructor joins the studio

• Updated emergency contacts to include address, payee toggle, and an "other" text box for relationship type

• Added graphs to Quick Form data for visualizing submissions over time

• Dependency updates addressed for OneLeet compliance

Bug Fixes

• Fixed member medications filter showing "inactive" medications when inactive was not selected

• Updated service record cards on feeds to hide attendance and time tracking based on group settings

• Updated life plan goals so any admin can read options from the options library

• Fixed behavior of "Require Note to Sign" by computing missing required fields when a service record note is created

• Fixed life plan status filter for "All" redirecting correctly